Import module

IDPMS reconciliation for importers: every Bill of Entry matched and closed

Every outward remittance is matched to the Bill of Entry it pays, across all your AD banks. Form A1, the payment request and the closure papers come from the same record, and each open entry shows what is still owed and what the bank needs.

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Demo

See the Import payments module run

One demo importer, from the supplier's proforma to the advance payment, the Bill of Entry, matching and IDPMS closure: the request letter and Form A1 filled from the record and signed with a Class 3 DSC, every AD bank's rate compared on the FX board, the remittance recorded, and the IDPMS check against the bank's list.

Full demo: Import payments. Advance, Form A1, DSC, IDPMS; request letters, best FX rate, IDPMS closure, registers. The FX board showing the best bank rate. Hindi and English audio.

Import payments, end to end. A demo workspace with fictitious data. English and Hindi audio tracks: pick yours under Settings › Audio track on the player. Watch on YouTube

Chapters

  1. 0:04Today: what needs you
  2. 0:33Proforma from the supplier
  3. 1:14Advance request letter (S0101) and DSC
  4. 3:05Import remittance application (Form A1)
  5. 3:36Document Studio: letterhead and template
  6. 4:30FX board: compare banks and book
  7. 5:11Sent to the bank
  8. 5:24Remittance recorded
  9. 5:39Bill of Entry and invoice
  10. 6:03Matching and IDPMS settlement letter
  11. 7:19Payment against the Bill of Entry (S0102)
  12. 7:53IDPMS check
  13. 8:20Registers
  14. 8:46Recap
How it runs

From the proforma to a closed IDPMS entry

Proforma or contract

The supplier's proforma or contract opens the trade, with the party and its bank details taken from your masters.

Payment request

Items for one party, purpose code and currency are clubbed into one request, with Form A1 and the request letter in your bank's format.

Remittance

The rate is booked for the whole request on the FX board; the remittance is recorded from the request and linked to every item it pays.

Bill of Entry closed

The Bill of Entry is matched to the payment or advance it settles, and the closure papers go to the AD bank, which closes the entry.

IDPMS matching on the record

  • Scored suggestions: each open Bill of Entry is matched to remittances by party, amount, currency and date, and more strongly when the bank's narration quotes your document or invoice number. You confirm every match.
  • Purpose codes settle only what they may: S0102 settles a Bill of Entry and S0101 an import advance; a refund settles only the remittance it returns.
  • Split and part payments: one remittance across several Bills of Entry, part payments and bank charges, within tolerances you set (±2% and ±5 days by default).
  • Import Outstanding Statement: built from the open entries, so you see what is still owed, to whom and since when.
  • When the bank's list and your books disagree: on Growth and above, upload your AD bank's outstanding list. Each row is matched to the register and sorted into close at bank, follow up, missing from register, or not at bank.
  • Bilateral set-off: an import payable netted against an export receivable with the same overseas party, with its own reference and audit entry.

The papers your bank asks for

  • Form A1: the application for an import payment, in RBI's layout, filled from the payment record. Every other payment abroad goes on Form A2.
  • Request letters: on your letterhead, in your AD bank's published format where it has one, with the customs document, the bank reference and your invoice tabled for each item.
  • Closure: settlement letters, closure requests and the IDPMS closure declaration for a Bill of Entry up to ₹10 lakh come from the same record. Only the AD bank closes the entry.
  • By API where the bank offers it: with ICICI, the payment request, the outstanding Bills of Entry and the closure list can go by the bank's API, on your own credentials.

Dates it keeps

  • The contract period: from 1 October 2026 an import payment follows the period in the contract, and the AD bank may extend it.
  • Advances: an advance stays open in IDPMS until its Bill of Entry arrives; one that does not become an import is brought back.
  • Credit days: each Bill of Entry carries its due date from the credit days, with overdue items on your to-do list.

Guides for Import payments · IDPMS

What is IDPMS, and how does a Bill of Entry close?IDPMS is RBI's system that matches import payments to Bills of Entry. How matching works, what happens to advance payments and how to clear open entries.Import payment timelines: the contract, the Bill of Entry and IDPMSFrom 1 October 2026 import payments follow the contract, not one fixed FEMA period. Extensions, advances, Bills of Entry and how an IDPMS entry closes.Paying a supplier in advance: what your bank will expectImport advances are reported in IDPMS and stay open until the Bill of Entry arrives. The documents, limits that need an LC or guarantee, and how to close one.Form A1 or Form A2: which application does your bank need?Form A1 is the bank application for paying for imported goods; Form A2 covers other outward remittances like services. The difference and what goes with each.Your AD bank: the gatekeeper for every foreign trade paymentAuthorised dealer (AD) Category I banks handle foreign exchange for RBI. What your AD bank checks, reports and closes, and how to get requests through faster.EDPMS and IDPMS software: a checklist for exporters and importersWhat EDPMS and IDPMS software should do: read the bank's outstanding list, match payments to Shipping Bills and Bills of Entry, track due dates, write letters.

Alongside Import payments · IDPMS

Three neighbouring parts of the platform. Each has its own page.

Export realisation · EDPMSShipping Bills tracked to realisation, eBRC and EDPMS closure.Merchanting tradeBoth legs of a merchanting trade on one record.Services receipts & paymentsForm 145 / 146 worksheets, the monthly EDF and FIRA.

Look up a code or a date, with nothing stored: Purpose code finder · Deadline calculator · HSN code finder.

Questions

Each outward remittance is linked to the Bill of Entry it settles, across all your AD banks. Suggestions are scored on party, amount, currency and date, and you confirm each match. The open entries make up the Import Outstanding Statement.
No. Only your AD bank closes an IDPMS entry. FxLayer prepares the settlement letter, the closure request or the declaration from the record, and shows the entry as closed once the bank has closed it.
Form A1 is for payments for goods imported into India. Every other outward remittance, including services and the import leg of a merchanting trade, goes on Form A2.
Each module has its own price in a tier, and modules together cost less: two save 10%, three 15%, all four 20%. The prices are on the Pricing page.